spreadsheets

Daily calendar management of in-office, offsite and virtual meetings. Assist with assembling pre-meeting research and materials.

Manage the President’s daily calendar, including scheduling meetings, confirming appointments, filing expense reports, writing itineraries, making reservations, and arranging travel and transportation.

Scheduling Executive’s appointments, maintaining and updating supervisor’s daily calendar.  Organizing and coordinating meetings, including preparation and distribution of any materials, agendas, and notes, and handouts.

Finding production solutions to best support the Creative. Director searches, meetings and treatments.

Act as our go-to set PA for small and large-scale productions. Keep up to date digital production wrap books on previous and current jobs, while prepping for future jobs.

Develop working knowledge of performance rights, royalty methodologies, cue sheets, publishing, Film music, media landscape, and industry personnel.

They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events. 

The Production Assistant (PA) works in the Production Management department on Animated feature length Films, short films, long form series titles, and/or special projects at Walt Disney Animation Studios.

Should be voracious Readers, and constant consumers of Film and Television with a comprehensive understanding of the industry and its participants.

Partner with the development team and studio leadership to oversee, guide and problem-solve all phases of development from reviewing prospective productions through network sales and pilot production.

Handle daily administrative tasks including: assisting with scheduling, filing, photocopying, scanning, running errands, taking notes, answering phone calls, detailing messages, ordering office supplies, etc.

The PA ensures the accuracy of information by communicating in a timely and organized manner. The PA also assists and supports the Production Coordinator, Production Supervisor, and department leadership with day-to-day issues and projects as they arise.

Attends meetings/functions as needed or requested, taking detailed notes/minutes, and disseminating as appropriate.

Schedule meetings for executive and for multiple writers and directors with agents, managers, showrunners, executives, etc.

Provide general administrative support, including but not limited to managing the executive’s calendar, rolling calls, taking meeting notes, maintaining submission logs, compiling talent list, and helping the overall team.