Production Coordinator

Preparing meeting notes, memos, and documents as required.  Capturing, proofreading, editing, and delivering Animation and Lighting dailies notes to our overseas vendors.

Responsibilities include securing necessary permits when shooting off campus, scheduling all freelance vendors, attaining invoices and submitting purchase requests.

Work directly with and assist the Production Executive to coordinate all features associated with the Production Executive’s office from strategic planning, and pre-production through the wrap of physical production.

Organize and maintain production and artwork files on the server. Ensures artists receive necessary launch materials for their episodic or departmental work. Coordinate, prep, and schedules production meetings.

Schedule and organize crews in relation to needs of creative, under the direction of the Production Manager as assigned. Collaborate with Production team members to ensure budget expectations are met, staffing needs are communicated, and post/deliverables are executed on time.

Support show day needs. Sourcing any last minute props for skits and bit. Managing runner team, overseeing catering delivery, etc.

Cross collaborates with internal departments regarding production updates, and make sure they consistently have the most up to date information. Serve as a liaison between Hulu and our studio partners to help manage, sort, and forward inquiries to the appropriate individuals and departments.

Efficiently route vendor submissions among creative leads, internal brand teams, producers, legal, and product design teams via project management platform and proofing tool and direct final notes back to vendor.

Coordinate logistics, including but not limited to crew needs and bookings, securing locations, handling appearance and location releases, obtaining permits, ordering props, organizing production assets.

Administer weekly Production Dept. staff and facilities scheduling. Includes scheduling IATSE Stagecraft, Director, AD and Material Management staff. Update schedules daily as required and digitally generate and post via Microsoft Teams.

General office and assistant work for Directors, Producers and Production Managers. On Set PA duties in studios and on locations. Crew coordination.

Act as an extension of a lead producer and be a main point of contact while working with internal and external teams to organize, supervise, and monitor the progress of projects.

Adept at recruiting and managing a diverse team, including editors, freelancers, and shooters. 

Responsible for ensuring the feature film productions run smoothly and that internal and external participants are receiving the information and support they need.

Schedule and organize crews in relation to needs of creative, under the direction of the Coordinating Producer and Logistics Manager as assigned.

Work closely with your discipline supervisors in crewing, casting and scheduling your discipline’s body of work, keeping in mind the overall show schedule, client reviews, bids, and other discipline needs.

Highly motivated, resourceful, and organized.

Schedule and organize crews in relation to needs of creative, under the direction of the Coordinating Producer and Logistics Manager as assigned.

Support the VP, Animation Production by managing their calendar, scheduling meetings, screening and prioritizing all incoming phone calls, meeting requests, mail and any formal communication, creating presentations and coordinating other key events.

Work with producer, leads and supervisors to track and manage the artists, meeting internal and external deadlines.

Responsible for the scheduling of post-production facilities, production and technical crew.

Organize and schedule meetings across multiple series in production and development. Attend relevant pre production and production meetings and take notes.

Work directly with Line Producers, Production Supervisors, and Production Coordinators to obtain day-to-day updates during prep and shoot. Coordinate weekly meetings with each production, create and distribute agendas, and keep minutes.

Act as liaison between overseas studios and in-house production artists including follow-up communication.

Source and book crew members around the country. Secure gear, locations, and other on-set production requirements.

Maintain schedules for IL and support and ensure the adherence to rapid production and distribution schedules in coordination with producers, distributors and other departments.

Assisting Snr/Production Coordinator and Managers with administrative requirements, travel arrangements, meeting preparation and other ad-hoc tasks.

Scheduling meetings, maintaining Executive calendars, answering phones, arranging travel and hotel accommodations, submitting expense reports; composing memos and correspondence, etc.

Break down scripts for Storyboard Handouts and Design meetings. Work with the other show Coordinators and/or Production Associate to maintain artwork and production files as per standard TVA procedures.

Setting up organized systems and templates for workflow and scheduling use for the Video Content team. Creating daily run schedules for Festival coverage as directed.