Microsoft Office

Managing executive’s calendar, including scheduling and confirming calls and meetings. Maintaining all organizational documents, logs and binders, including monitoring status of incoming/outgoing script submissions.

Traditional executive assistant duties including schedule meetings, rolling calls, booking travel and drafting expense reports.

Work closely with the director/producer to manage project timelines, creative priorities, and industry outreach. Coordinate meetings, calls, and schedules, ensuring seamless workflow across multiple projects.

Prepare agendas, maintain status reports, generate materials and information for meeting prep including biographies, credits, upcoming projects, representation, etc.

Maintain the Department’s Calendar, including scheduling and coordinating internal show meetings and other regular cross-functional meetings as needed. Oversee department leaders’ calendars (Burbank-focused, and partnered with SYD and VAN)  to ensure an efficient flow to the week/month in pursuit of the department’s objectives.

Field and prioritize incoming calls, track call logs, and manage rolling calls. Oversee and maintain submission tracking, ensuring timely follow-ups and organization. Handle logistics for meetings, events, and presentations as needed.

Manage calendars for supervising producer including scheduling and confirming meetings both internally and externally. Help manage production calendar including liaising with executives, talent and other assistants internally and externally.

Rolling calls, managing calendars, and taking notes. Communicating with high-profile clients, studio/network executives, promoters, and managers, while understanding the importance of confidentiality and professionalism. Script coverage.

Assist the Chair of the Writing Division and provide support as requested.  This can include such responsibilities as managing the Chair’s schedule and calendar, support for presentations, research projects, and other tasks as assigned.

Assist Production Executives, Managers and Coordinators on roughly twenty films in various stages of Development, Prep, Production, and Postproduction.

Prepare reading materials and handle distribution (especially for daily and weekend read). Read/cover writing samples and other creative materials. Take notes, write notes, and transcribe meetings.

Providing support to the production team during the development, production and post production of our projects. Conducting research tasks, due diligence, fact checking and proofreading for the Head of Programming and Producers.

Managing calendar, scheduling appointments, meetings, etc. Answering telephones, screening calls, logging/ placing calls and taking notes. Maintaining and organizing both paper and digital filing systems.

Manage calendar for executives, including scheduling and confirming meetings both internally and externally. Manage phones, roll calls and take notes, and update phone sheet. Maintain a log of incoming script submissions and disseminate this information with the appropriate internal departments.

Manage busy calendars, coordinate meetings, and handle high-volume phone calls with professionalism. Maintain and update departmental documents, including tracking project submissions, contacts, and production schedules.

Provide high-level administrative support to the President, including managing schedules, coordinating meetings, and handling correspondence. Assist in tracking projects and maintaining organizational systems.

Rolling calls, managing calendars, and taking notes. Managing departmental records/databases, and cross-departmental grids. Submitting material and tracking clients for television and film projects.

Administrative support by assisting in the distribution of scripts and maintaining a database of scripts and coverage.

Develops, and maintains relationships with composers, agents, publicists, lawyers, and Film/TV/Visual Media music industry executives and professionals. Facilitates the relationship between these industry professionals and BMI affiliates.

Handles heavy and complex schedule and coordinates meetings with internal and external parties using multiple calendars. Provides meeting support that includes preparing agenda, taking notes, building presentation decks, etc.

Manage and coordinate complex schedules and travel arrangements. Assist with project management and development tasks, including script reading and note-taking. Coordinate meetings, events, and other engagements as needed.

Rolling calls, managing calendars, and taking notes. Submitting material and tracking clients for Television and Film projects.

Develop and maintain day-to-day schedules, prioritizing activities with good judgment and business understanding and proactively identifying and resolving scheduling conflicts.

Answering and rolling phones. Managing calendars, extensive scheduling of daily meetings and calls, performing special research projects, corresponding with various elected Board members.

Assist talent in every aspect of their day: scheduling and confirming daily appointments, meetings and appearances, and booking travel (flights, car service etc.).

NFL Game logging using our EVS Logging tool. Going through current game footage and tagging plays and players and applying metadata to allow for enhanced searches

Organize and track all folders, notes, files, tapes, and materials needed for the pre-production, production, and Post Production phases for a given project.

Assist in all aspects of production: tracking schedules of our feature films & documentaries, exercising & documenting approvals, analyzing & comparing budgets in all genres. Read treatments, pitches & scripts and provide feedback notes.

Work closely with the SVP of Development, directors, and development Production Manager to support the needs of the team within development projects assigned. Read and provide coverage for writing samples and potential new projects.

Manage CEO’s calendars, appointments, databases, expenses, and correspondences, etc.; in addition, support the coordination and execution of personal activities such as real estate, fundraisers, and community endeavors.